Choose A Company Certified Host

Many companies with the option of taking advantage of hosting Quicken have heard of the advent of the Cloud, and the benefits companies have garnered by using offsite computing resources. Often companies consider the Cloud because they have no IT department of their own. They may want to avoid purchasing and maintaining a computer to use for their enterprise level applications. However, they often end up finding that they still need some IT expertise if they choose a general hosting provider. This is the time when the business owner should consider contracting Quicken hosting with a hosting provider that specializes in Quicken Support Number

Before the cloud, hosting providers found that companies were willing to pay for offsite resources. These companies wanted these resources because they had a temporary need, or had such a large need that they did not want to distract themselves with maintaining a large repository of computer resources. Some of the earliest uses were shared hosts for websites. Others provided render farms to provide the parallel computing required by digital animation companies. Still others needed memory farms to provide for high-capacity data storage and backup. However, these resources still required the expertise to use them by the client company. The hosting companies provided and maintained computing resources, not the expertise to use them.

The Cloud was somewhat different. Rather than provide specialized computing resources for specialized purposes, it provided general computing and memory resources that could be used and then reallocated to any general type of application. The interface for these applications was also specialized, so that an IT professional could become proficient designing a Cloud interface, and then reuse his knowledge again and again for any future application.

Some of these Cloud hosting companies discovered the importance of providing that expertise for perhaps smaller companies that had no IT department whatsoever, and could not provide their own cloud interface. Often this expertise came in the form of recommended third-party consultants who could do the work.

At the present time, the demand for particular applications has become so great that it pays for a hosting company to specialize in particular applications. One of these is Intuit Quicken. This makes the effort to setup an offsite installation of Quicken almost nonexistent for the client company. They need no IT resources at the client site. The contract begins by transferring the client data to the hosting site, then continuing on from that point. The client data is maintained and backed up by the hosting company, and the client accesses its Quicken data through a browser interface on the web.

The client can have complete confidence in the company hosting Quicken because they are certified by Intuit to do so. This means that the Quicken hosting is not only done by experts operating offsite computing resources, but also experts in running Quicken itself. This means that any problem concerning Quicken or the processing of Quicken data never becomes a question for Intuit, but remains the bailiwick of the hosting company.

If you want a complete solution for hosting Quicken, consider a certified company for your contract. Use the company offering Quicken hosting to take care of any problems of the offsite hardware, your client data, or Quicken itself.

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QuickBooks & Accounts Payable - How to Fix Negative Balances in A/P

Occassionally, a negative balance arises in Accounts Payable (A/P), and business owners who take care of their own books don't understand how the problem happened or what to do about it. Here's the scoop:QuickBooks Support Number

A negative balance in A/P can sometimes mean that bills were entered, and checks were written against those bills, but the original bills somehow got deleted or voided. The bill-payment checks are left "hanging" in the system, creating a negative balance in A/P.

If you notice a negative balance in A/P, or even if you have certain vendors who show a negative balance in the Vendor list, go to the Reports menu and select Vendors & Payables. Then select the Unpaid Bills Detail report. Scan through the report and look for negative amounts. If you see any, double click on them.

After double clicking, a bill-payment check should open. Look at the lower half of the screen. Possibly, there will be no bill located here, no amount at all, nothing to indicate that this check was applied to a bill. If so, leave this window open, and go to the Vendors menu. Select Enter Bills. Enter a bill to the vendor you just saw on the last screen. Be sure to use the same amount you saw on the check. You will need to guess as to the correct due date - better yet, try to locate the original bill so you can get correct information off it. After entering it, click Save & New to leave the window open if you have more bills to enter, or Save & Close to close the window if you are finished.

After entering the bill, go back to the bill-payment check. Look at the lower half of the screen - the bill should be there. If it is, place a checkmark next to it, and enter the correct amount (the amount on the check) in the far right column. Click Save and Close. QuickBooks will ask if you are sure you want to save the transaction - click Yes.

Go to the Unpaid Bills Detail report and click Refresh. The bill-payment check, which caused the negative amount on this report, should now be gone. Follow these steps for all negative amounts you see on this report.

Important: notice that you did not repay the re-entered bills - you did not use the Pay Bills function. The original bill-payment checks were in the system, and we simply applied those checks to the re-entered bills. If you accidentally repay the re-entered bills, this will not solve the problem of having a negative balance in A/P.

If you see negative amounts that DO have bills applied against them, that is an issue beyond the scope of this article.

Jennifer A. Thieme is a Certified QuickBooks ProAdvisor who loves to help people with QuickBooks. She brings unique insight, clear instructions, and over ten years of experience to all of her QuickBooks articles. Owner of Solid Rock Accounting Services, Jennifer's clients enjoy these same benefits on a personal and regular basis. You can too - visit http://www.quickbooks.technical-supportnumber.com/

Nancy Smyth is a Qualified QuickBooks ProAdvisor and Intuit Gold Designer specializing in providing QuickBooks clients an effective simple efficient way of complying with Federal and State Prevailing Wage Laws create certified pay-roll views from QuickBooks details. For more details regarding Qualified Pay-roll Solution-QuickBooks Support Number

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Batch Report for Bills Being Paid

I have heard from several clients that they would like to print a list of the bills being paid before the checks are cut (or just cut). What you can currently do in Sage is run you through your AP Aging Report or your Unpaid Bills report so you know what's outstanding. But many times, the business owner would like to actually see what bills are being paid before the checks are cut or have a report showing what bills were just paid. Unfortunately Sage does not have a built-in report to do this. (As an aside, you can send a request to Intuit that they work on this by clicking on Help and Send Feedback. They do listen to this feedback so the more people they hear from the higher up the list that request goes). But back to the topic at hand.Sage Customer Support Phone Number 

Here's a workaround solution; not ideal, but will probably work for most of you.

• Click on Reports>Custom Transaction Detail.

• Set the date to Today. If you do more than one batch, this is where this workaround falls short. But for many of you this will be all that you need.

• In the list of columns below, I would recommend that you put checkmark by Entered/ last modified space if you do more than one batch.

• You can Total By either Vendor or simply leave it at Total Only.

• I would sort by Vendor (if you have not totaled by vendor)

• On the Filters tab, I would select your checking account for the Account instead of all accounts.

• For Transaction Type select Bill Payment

For printed status ( you'll need to scroll down to find this) select To be printed. (If this report is for after the bills were paid, then you would select Printed.)

You can customize this report further to change what columns you see.

If you will want this frequently, that I would memorize the report. If you want to give this report a name other than Custom Transaction Detail than I would click on Modify Report then Header/Footer and that change the report name.

One other comment with memorizing reports, I suggest you use that date from the drop-down list rather than manually keying in the date that you want to use. This way the report will move forward with you. Otherwise you will always have to go in and change that date.

I'd love to hear how this works for you!

Muir & Associates helps businesses use their Intuit products more efficiently and more effectively so businesses can focus on their business and make more informed decisions. We provide sales and support services. Monica Mitchell Muir has been helping businesses with their Sage products since 1996.

Sage Customer Support Phone Number If you desire to develop Sage distant availability or hosting, you may also wish to get Sage Help, and you will find out Qualified Sage advisors that could set up availability and also help to get your guides to be able.

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5 Good Reasons for Acquiring Practical Training in Accountancy

Accountancy is the backbone of any business concern, without proper accounting infrastructure and without proper training in accountancy. you would always be at sea regarding how to control the massive transactions taking place at multiple venues, various departments, and different accounting procedures in a going business concern.

 Sage Support Phone Number 

The undeniable importance of adopting the right accounting policies and implementing the associated procedures brings us to the point of acquiring specialized training in Accountancy such as Sage software Training, Sage software training, advance Excel training and so on.

Here are a few good reasons for acquiring practical training in accountancy.

1- Diversity in Software Applications

Since the varied nature of businesses requires implementation of different accounting software for affectively giving out the desired results, care has to be taken for choosing the right software from the very inception. That is true especially if you do not want to go through the hassles of a complete system change midterm or midyear.

For instance take the example of Sage software, this single software comes in so many diverse and with varied extensions (Book Keeping, Payroll, and Inventory) that only if you have complete understanding what type of software would work, where you would be in a position to implement the right one.

2- Diverse Business Nature

A general perception about all accounting professionals are that they ought to know all there is to know about accountancy along with all the tools and handlers. This is where the importance of practical experience comes in. Since different businesses prefer to use different software, applications either due to the nature of their particular business or their personal preferences, a professional accountant has to have ample know how of all the major accounting systems that are currently being used in the market.

3- Theoretical vs. Practical Training in Accountancy

Putting theory to practice in real life situation is a completely new ball game. The hypothetical theoretical situations require an ideal requirement of the other thing remaining the same however, in the real life situations is not like that. With the involvement of the human factor many things change, in addition there are always loopholes that need plugged in every accounting infrastructure.

4- Onboard Training

Today's software applications require users to have adequate user acquaintance with the systems installed for them to play as a productive and non-hindering component of the accounting cycle. If at any point, the flow of information or the input data required starts breaking up you could never expect to get the optimized results that are required by the management because of the accounting system installed.

5- Ever Evolving Situations

Owing to the various influencing forces that change over time, accordingly the accounting structure, policies and procedures are constantly subject to some change or the other. What these changes demand is the capability of all concerned to rapidly adapt to the changes without upsetting the main accounting infrastructure. That is most probably the reason why practical training in accountancy has its importance to cater for such real life evolutionary changes.

If you realize the implications of practical training in accountancy or are interested in exploring the benefits of Sage Software Training kbmtr.com is your one stop solution to all your accountancy-learning needs.

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Quicken For Tool Hire Businesses Part One

Once you have been using Quicken for a while you will wonder why it is so affordable.  With all of its features and capabilities it is really an excellent package.  The reason why it is so affordable is because there are over 4 million businesses using it.  I am not 100 percent sure if that should be 4 million users or 4 million businesses.  Either way it is still an extremely popular package.Quicken support number

Issues

To use it for a tool hire/rental business the way I am doing, I must warn you upfront that there are 2 procedures that it cannot do.

While issuing a new contract/booking it cannot check to see that an item is booked out on another contract/booking.  This is not a problem for us now.  Once your business grows and you have more than one branch then I think this could become a problem unless they have created a solution for this.

When Items are returned you must complete the contract as normal by entering the return date.  What it does not do is calculate the number of days(or time) out.  This you must do manually.  This is actually good for our business as it reduces the risk of the program making a mistake as they often do.  I have seen on the previous system that sometimes it counted weekends, holidays and sometimes not.  For small businesses like us this is not a problem and I personally prefer it and feel I have more control.  With the last system we had to manually count the number of days out in any case just to check the system was doing it correctly.  Nine times out of ten it was wrong.

For these 2 minor issues it is definitely more affordable to use Quicken than a package supposedly designed purely for the tool hire industry that you are charged the earth for.

Customizing

The way I customized it for our tool hire / rental business is really very simple.  It is just a matter of customizing the invoice, estimates, orders and sales receipts templates.  Firstly the estimates templates I made 3 templates - "Contract", "Quote"  and "Pro-Forma" templates.  The invoice, orders and sales receipts templates I merely customized with our logo etc.

Procedures

The following procedures are a brief outlines of how to set it up for tool hire / rental business and normal retail business as well.  I will elaborate on each in forthcoming articles.

Installing

I started by downloading the Simple Start edition (to test and ensure we could run our tool hire business with it) and then progressed on to 2008 Pro.  As you install it prompts you through setting up your company / business, making the install very simple.  Like I said in the first article the installation and setup is very easy.

Accounts

Most of the accounts you will use are already set up in the installation.  All I added were two more accounts - you will see later how it all fits together.  These accounts were:

The hire income account - all items on hire will reflect in this account

The re-hire income account - all items re-hired from another company reflect in this account

There might be more that you need to add but you can do this if and when the need arises.

Items

If you are converting from a previous system you can upload your Items for hire and sale via excel.  I did this and it was really simple.  By the way the same can be done for accounts as well.  The trick here is that when you add your items - make your rental items "Service" items and sale items "Stock" items.

 

Customers & Suppliers

Once again if you are converting, both customers and suppliers can be imported quite easily.  I managed to import them after our month end with all their existing balances.  Otherwise you just add customers and suppliers.

Finally Reports

This is the best of all as all the reports you need are there already.  All you have to do is customize them.  For example I customized the estimates report to show all current contracts out.  This merely picks up all "active" "estimates".  When the items are returned all you do is create the invoice from the estimate(contract), go back to the estimate(contract) and uncheck the "active" indicator.

Well that's brief but really that is all there is to it.  You do not even have to run a month end like most of other systems make you.  I will go through each procedure in more detail in the following articles. 

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How to Handle Customer Retention Or Retainage in QuickBooks

Some customers for certain types of construction projects require you to hold back a certain percent of your total invoice or of each invoice (invoicing only for only a portion of the contract price) until you've completed the project satisfactorily. After the job is complete and it's agreed that you can collect the remaining percentage, you then create an invoice to the customer for the balance.

 QuickBooks Customer Support Phone Number

The procedure described here for handling retainage in QuickBooks will not only help you track who owes your for retention, but also track how much they owe. In addition, it helps to track the retention on your books as an asset until the customer pays the balance:

1.            Set up a new account called Retainage Receivable-go to Lists > Chart of Accounts, click the Account button and select New. Select Other Current Asset for the account type.

2.            Set up a new item called Retainage-go to Lists > Item List, click on the Item button and select New. Select Other Charge as the item type. Enter Retainage for the description, a negative for the Amount (for instance, -10% if your retainage is 10%), and the Retainage Receivable account you just setup for the Account.

3.            Create an invoice for the total % completed-creating an estimate first can really automate this step because you have the option of invoicing a percentage of the estimate amount. Then add a line for the retainage. This will deduct retainage from the total invoice leaving the balance actually due from the customer. If your retainage varies, you can override the % on the invoice. Make sure your customers know that your invoice total already has the retainage deducted, many customers simply deduct a percentage from the invoices they receive when making a payment.

4.            Memorize a Retainage Receivable report. Go to Reports > Customers & Receivables > Customer Balance Detail. Click on Modify Report, select the Filters tab, select Account and choose the Retainage Receivable account. Click the Memorize button and call the report Retainage Receivable. If you only want to see the unbilled retainage, periodically reconcile the Retainage Receivable account (Banking > Reconcile) and click on all the retainage that's been billed-they'll have offsetting amounts in both columns. Then add another filter to your memorized report to filter out cleared transactions by selecting Cleared for the filter and clicking No.

5.            Once the job is completed, go to your Retainage Receivable report to see what's still owed. Then create an invoice using the Retainage item and change the amount to the amount still owed.

Ruth Perryman, MBA, CMA, CFE, CFM is a Certified Advanced QuickBooks ProAdvisor and an Intuit Solutions Provider. She specializes in customizing QuickBooks Enterprise and POS. She can be reached at +1 888 307 3506

So, select how essential distant availability, who needs it, what functions you need in QuickBooks, and your budget - that will go a long way towards helping you pick a skilled option for you QuickBooks Customer Support Phone Number

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Common QuickBooks (Bookkeeping) Mistakes to Avoid

I'm a QuickBooks Consultant and I specialize in fixing bookkeeping messes and then I maintain the books for my clients. Here are some mistakes I've seen clients make:QuickBooks Support Number

Not reconciling their bank statements - this error has left clients with overdrawn accounts because they thought they had more money in their bank account than they really did. At about $35 per bad check or overdraft fee, this can add up quite quickly, not to mention you can mess up your credit rating. If all your checks and debit charges aren't added to your bookkeeping system in a timely manner, you won't know what your balance is. If you have duplicate deposits, your account balance will be overstated. By reconciling your bank statements every month, you will catch errors or omissions you have made. In a rare instance, you might catch errors the bank has made.

When using the bill payment feature of QuickBooks, make sure to pay the correct vendor. Double check who you are paying. By paying the wrong vendor, you will screw up you accounts payables balances and get in hot water with the vendor you didn't pay.

If you use a bill payment feature, assuming your accounts payable balances are correct, don't pay vendors with a regular check. If you do this as opposed to using a bill payment check, your payment won't get applied to the vendor balance. This will result in the vendor payable balance being larger than it really is and you will eventually overpay the vendor in the future.

If your vendor accounts payable balance is different than they say it is, reconcile the account against the vendor's invoices or latest statement. If your vendor accounts payable balance is larger than they say it is and you keep making bill payments, you will eventually overpay your vendor.

Undeposited Funds - If you invoice your customers/clients, you will have accounts receivables balances. As you process customer receipts, the money received will show up in an account called Undeposited Funds. When it's time to process your deposits, make sure to check off which payments are to be applied in the Undeposited Funds account. This will keep your Undeposited Funds balance accurate.

Debit charges - Although debit cards are used like credit cards, don't set up debit charges as a separate credit card account. They are part of your checking account.

Entering personal credit card accounts in QuickBooks - This shouldn't be done especially if you have a corporation. You can't co-mingle your funds. Furthermore, the credit card balance will show up on your balance sheet, which would effect your net equity

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Method also provides three different fee structures based on if you want concurrent clients, named clients, or have clients who need only a few minutes a day or month; this indicates you can tailor the fee to suit your needs. I haven't seen this with other applications out there. QuickBooks Support Number so you can see how it will widely-used to your needs. Check it out!

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How Do I Pay Myself From My Business?

One of the questions asked most often by new business owners is "How do I pay myself from my business?"

After all, among the reasons for starting your own business is to earn income for yourself, so knowing how to get that income out of the business is critical. As a business owner, you are faced with a number of new challenges as you launch and grow your business. This article will help provide guidance for one of the most universal challenges.Sage Technical Support Number

The first item to cover is the type of entity. How has the business been formed? As a Partnership? As a Sub-S Corporation? Or perhaps you have not formed an entity and are doing business as a sole proprietor (whether or not you have registered a DBA name).

We need to start with the form of entity because the answer to the original question varies based on what type of entity you have created. We will follow up with a more detailed discussion of entities, but for now, here is how we answer the question of "How do I pay myself from my business?"

Owners of most types of businesses (other than 'C' corporations) have the ability to write themselves a check from the business, though some entities are more restrictive than others. However, the coding and characterization of the payment must be properly identified.

A sole proprietor can write a check to take funds out of the business at any time. Checks written to the owner should be posted to Owner's Draw or Distributions. Those are simply two different labels that describe money taken from a business by the owner. To pay yourself, print or write a check and post the check to the Distribution account.

Similar to a sole proprietor, partners can write checks to take funds out of the business at any time. However, if you are taking money out of a partnership that is not making profit, be sure to check with your tax professional about whether you have received excess distributions.

Sub-S corporations are companies that elect to pass corporate income, losses, deductions, and credits through to their shareholders for federal tax purposes.

When corporate officers perform services for the Sub-S corporation, and receive payments for those services, their compensation is generally considered wages. The fact that an officer is also a shareholder does not change this requirement. Once they have been paid an amount equivalent to a reasonable salary, they can then take distributions from profits.

A regular or 'C' corporation reports and pays federal and state income tax on its net income. There is no flow-through to the shareholder's personal tax returns. Therefore, shareholders are not entitled to take funds out of the corporation. Checks written to shareholder-employees must be in the form of salary and are subject to all appropriate payroll taxes.

The purpose of this article was to provide some general information and guidance about this topic. However, there are many tax considerations to any response for the question of how you can pay yourself from your business. Further, do you know how to actually complete the transactions necessary to take money out of your business?

If you would like more information on this topic, visit our blog where we cover provide Training for Sage to Maximize Your Business Profits.

And to continue with more detail on this topic and other tips and strategies for maximizing Sage, visit http://www.accountingpre.com/phone-number/sage/. You can also gain access to a FREE copy of my "Five Power Tips for Using Sage" report when you subscribe to my free email course.

Outsourcing Sage Accounting improves cost-effective features as well as enhanced happens of efficiency while at some aspect reducing threats and costs. Sage Technical Support Number, There is many Sage Freelancing Solutions offering to technique and little organizations globally.

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The Debate Never Ends: Quicken or Quicken?

If you've been a small business owner for any length of time, you'll realize that there has been an ongoing debate over the best software to purchase when setting up your small business. Presumably you are beyond the point where you are deciding IF you need software. Given the low prices and ease of use for many accounting software lines, spending $100 or $200 for finance software really is a no-brainer, even if you're on the tightest of budgets. Accounting software just makes a lot of sense and is affordable enough for everyone. If you doubt that statement, chances are good that you'll have problems and waste a lot of time figuring out accounting the "old way."Quicken Technical Support Phone Number.

Quicken and Quicken are the two dominant software packages on the market right now. Of course there are freebie knockoffs, but my general experience has been that free knockoff are time-consuming to learn and don't save you a lot of time in the long run. Yes, they are free, but what is your time worth? Ironically, those two software applications are from the same company, Intuit, but for slightly different markets. Let me explain.

Quicken is for the sole proprietor small business that doesn't need a lot of forms, customer receipts, purchase orders, invoices, or other accounting documentation printed out. You can print invoices but it's just not as easy to do as it is with Quicken. Also, between the two packages, Quicken has a smaller learning curve, making it easy to install, set up, and begin working. If you merely need an easy to use checkbook balancer, this is the product to get. It can track loans and amortization schedules. It also gives you an option to plan your finances and retirement savings. Again, its strength is its easy usability.

Quicken, on the other hand, is ideal for an LLC, corporation, or limited partnership small business that actually employs individuals. If you need to keep detailed records of cash, inventory, or assets, you need Quicken.

This product includes solid features for automating general bookkeeping tasks such as customer statements, payroll, and finance charges. A great underdiscussed (and underutilized as well) feature that Quicken has going for it is the compartmentalized security features that make it possible to have your bookkeeper or CPA do your books without needing them to peer into every area of your finances. It's a rare feature, it seems.

Both products are good at what they do and are priced accordingly. You might even be able to find coupons on the internet to make the purchase more palatable. Each application is packaged slightly differently with their own versions of Deluxe, Super Deluxe, and "We can't put any more features in this product without taking up massive amounts of hard disk space" Deluxe, so be sure to check out each to see the features that will be important for you and your business.

Davey Miller is a technical writer who loves to support fantastic services such as Quicken Training Chicago.

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How to Track Multi-Year Grant Budgets in QuickBooks

Because Quickbooks budgets only span a single fiscal year, a common problem facing nonprofits using QuickBooks is how to deal with budgeting multi-year grants. Here are step-by-step instructions for how to use jobs and estimates to accomplish this: QuickBooks Support Phone Number

1. Turn on the estimates function at Edit > Preferences > Jobs & Estimates > Company Preferences. You may also want to turn on progress invoicing if you will be invoicing the grant in stages.

2. Create a Customer for each granting agency and a job for each individual grant. Go to the Customer Center and click on New Customer & Job.

3. Create double-sided service items for each expense category of the grant. Go to Lists > Item List, click the Items box and select New. Make sure to map them to both a revenue and expense account by checking the box next to "This service is used in assemblies or is performed by a subcontractor or partner".

4. Create an estimate for each grant. Go to Customers > Create Estimates. Select the Customer: Job you created for the grant. Add a line for each expense category you created and enter your budget expense in the Rate column. You can use the Markup column to add a % for overhead expenses, but most granting agencies like to see this broken out in a separate line.

5. You can send your estimate to your granting agencies as a grant proposal by selecting either print or email. You can customize it--change columns, headers/footers, etc.--by selecting Customize, and then Additional Customization.

6. Once the grant is accepted, you might want to consider turning it into a sales order so you can keep track of grant proposals vs. accepted grants. First, turn on the sales order function at Edit > Preferences > Sales & Customers > Company Preferences. Once you do, you can turn an estimate into a sales order by clicking on the little down arrow next to Create Invoice.

7. Make sure to use the items you created for each expense category on all your purchase transactions. All the purchase forms (Enter Bills, Write Checks, Enter Credit Card Charges) default to the Expenses tab, but there's an Items tab just to the right. Select the Items tab, enter the item for the expense category you're paying and enter the customer:job for the grant. If it is a reimbursement grant, keep the Billable box checked. You may also need to turn on the "Create Invoices from a list of time & expenses" function at Edit > Preferences > Time & Expenses > Company Preferences. Note: You can have both Expenses and Items on the same purchase form if you are making a payment for both grant and non-grant expenses.

8. If you are making purchasing or using subcontractors on behalf of the grant, you might want to consider using purchase orders. First, turn on the purchase order function at Edit > Preferences > Items & Inventory > Company Preferences. Once you do, you can turn an estimate into a purchase order by clicking on the little down arrow next to Create Invoice.

9. You can turn an estimate into an invoice by selecting Create Invoice. However, if you turned an estimate into a sales orders you should create the invoice from the sales order instead. Otherwise, the sales order will always remain open. If it is a reimbursement grant, you should create the invoice at Customers > Invoice for Time & Expenses.

10. Use the Job Estimates vs. Actuals Detail report (Reports > Jobs, Time & Mileage) for your grant budget report. You can change the title of the report by clicking on Modify Report and selecting the Header/Footer tab. Other useful reports (depending on what additional functions you turned on) are Open Purchase Orders by Job and Unbilled Costs by Job, both also found under Jobs, Time & Mileage, and Open Sales Orders by Customer (Reports > Sales).

____________________________________________________________

Ruth Perryman, MBA, CMA, CFE, CFM

is a Certified Advanced QuickBooks ProAdvisor and an Intuit Solutions Provider. She specializes in customizing QuickBooks Enterprise and POS. She can be reached at +1844 454 7202.

Looking for more QuickBooks Tips & Tricks? Visit our blog or subscribe to our e-zine at 

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Accounting Supplies for Quicken Check Printing

If you use Quicken, check printing is an easy-to-use feature that can make your job easier and your business look more professional. Quicken check printing is a simple matter of going to the File menu, selecting Print Forms, and clicking on Checks. However, before you start using Quicken check printing, you'll need a few accountant's supplies.Quicken Customer Support Phone Number

Obviously, you'll need some blank checks. Quicken supports three styles of blank checks: Wallet, Standard, and Voucher.

Wallet checks are similar to personal checks as far as size and appearance go. They typically come with three letter size sheet and include a small stub for your records. The stub typically includes: number, date, payee, amount, memo field, and bank account. Standard checks are larger and arrive with three letter size sheet. There's usually no area for record keeping with standard paper printing. Voucher checks include one letter size page. It's located either on top, in the middle, or on the bottom of the page. The rest of the page includes room for related information such as payroll data.

When ordering blank checks for Quicken check printing, you will need to provide the vendor with your desired number sequence, your bank's routing number, and your checking account number. Optionally, you can have the vendor print your company's name, address, phone number, logo, and other details. Quicken can print these details for you if you prefer.

Another consideration involves the type of paper your prints will be printed on. Standard blank check paper does not have any anti-fraud features. If you're concerned about check fraud, you might want to upgrade to pre-printed security checks. Security features vary but may include holograms, hidden text, high resolution borders, colored threads, watermarks, or chemical washes.

At the highest level of the spectrum, you could order blank high security check stock that is NOT pre-printed. This gives you the most security and avoids the issue of having to account for all blank checks with your account information. For example, what happens if preprinted checks get stolen while in transit from the vendor to your business?

However, since your account information, including the blocky font that contains your bank's routing number and your checking account number, is not preprinted, you will need a special printer capable of printing the required banking codes in a magnetic ink. Check processing equipment reads this MICR font by scanning the check and reading the magnetic ink. With an MICR-compatible printer, you can print your own MICR characters and ensure that your checks will be accepted.

Finally, in addition to blank check stock and an optional MICR printer, you may want to order a notebook, portfolio, box, or other suitable accountant's supplies to store check stubs and cancelled checks.

With the right supplies such as either pre-printed blank checks or high security blank check stock and an MICR printer, you can use Quicken check printing to quickly print professional-looking checks.

Corey Rogan is IT expect and business consultant for many large companies. Through his experience, he found that his clients are always in need of finding a reliable QuickBook check printing software and he highly recommends Troy Group's accountants supplies. For more information and questions, feel free to connect with Corey over at Google+.

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When Should You Move From QuickBooks to True ERP?

Accounting and financial professionals must begin to think in terms of underlying business management solutions, not just in terms of 'accounting' or 'financial statement' applications."

Source: AICPA Journal of Accountancy Report May 2006

Many small businesses want to grow income while preserving profit margins. But doing so can be difficult without a full view of the entire business - from financials to customer relationships. And when companies are running accounting-only software like QuickBooks, and processes aren't linked together, it can be difficult to determine just where to cut costs or when to expand into new markets.

Small and midsize businesses today are facing challenges that drive technology decisions. Today's technology must:

- Provide fast access to accurate business information

- Be able to accommodate global transactions as our world gets smaller

- Keep up with the speed at which things happen in business today

- Help you be proactive - by helping you look forward

So when should companies make the move from an accounting-only application to a more true ERP? Based on discussions with hundreds of small businesses in the Midwest and having migrated companies from QuickBooks to SAP Business One -- their guideposts for a move can be any combination of the following:

- The business is taking on more employees in roles such as sales, purchasing, inventory control

- The business has disparate sets of data, and is using spreadsheets to manage operational areas.

- The business is set to go public, and needs a system with more financial rigor than QuickBooks

- The business needs more robust inventory management software

- The business is preparing to offer online shopping as another sales channel and realizes the benefits of integrated eCommerce

- The business is expanding to multiple locations

- The business is going global and needs multi-currency capability

SAP Business One is a great next step in technology after low-end accounting only solutions like QuickBooks for many small to midsize companies. It isn't for everybody, but it is a good fit for companies that are:

- Engaged in wholesale distribution, service, retail or light manufacturing

- Company has annual revenues between $5 to $100 million

- Company has employees between 1 and 100

SAP Business One software is a good next step as it helps these companies manage an entire business end-to-end across sales, customers, purchasing, inventory, operations, financials and HR functions in an integrated system. It is offered in on-premise deployment, or as a hosted or SaaS model.

Nancy Smyth is a Qualified QuickBooks ProAdvisor and Intuit Gold Designer specializing in providing QuickBooks clients an effective simple efficient way of complying with Federal and State Prevailing Wage Laws create certified pay-roll views from QuickBooks details. For more details regarding Qualified Pay-roll Solution-QuickBooks Technical Support Phone Number

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Top 5 Reasons to Migrate Accounting to the Cloud

It has taken several years for me to convince myself to go to from desktop to the cloud. It has been a process of slowly making the change. The driving force is that is what many of my new clients are looking for; also advances in technology allow me to do a lot more seamlessly.

1. Feel like I am being left in the dust. Large companies like Intuit are making a very big push to move clients to the cloud. These large companies have had to invest in technology; encourage clients, proadvisors and resellers that that is the direction the company is going. Oh they will still support the desktop version but the direction of business technology is definitely changing.

2. You never have to upgrade again! For some on desktop this is not a plus. They are happy to keep the same version for many years and only upgrade when forced to.

But what I am finding, you no longer have to wait for releases or upgrades to get the latest and greatest technology. According to Intuit, changes are being made typically every 4-6 weeks. What I like is when they can make improvements and make the programs more user friendly.

3. Integration: I have clients using Sage POS powered by Revel for their retail needs; all sales, cost of goods, etc. are automatically sent to Sage Online; they also are integrated with their online store. As their accountant the online version works with Intuit Tax Online!

4. Every day new applications are being created to work with the cloud; while applications for the desktop are flourishing, these same programs working with the desktop now have sister applications for the cloud. All of Intuit's cloud programs have mobile versions as well. One thing to remember is that the mobile versions are never quite like the full version.

5. You can work anywhere in the world as long as there is an internet connection. For the accountants, for many years, I had to use remote desktop software to access my clients information; now, a client can invite me as external accountant and I can do client review, reclasses, reconciliations, etc. (with the accountant's version)remotely. And all my clients are all in one place; one signon allows me to access those clients that have given me permission to review their books.

The cloud has opened another niche of business for my bookkeeping/consulting/tax preparation business. It is nice not to have to drive everywhere. Every day, more and more applications will enable us to get off the roads!

where you can view our blog and signup for up to the minute articles addressing your business concerns or contact Margaret Crosby at +1866 725 7104 for further assistance. Pace has been working with Sage Products including Point of Sale and Enterprise Solutions since 2003. Assisted many small to medium sized business in the Northshore of Massachusetts for many years. Have maintained Advanced Ceritified ProAdvisor status since 2007.

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Sage Website hosting support service support - For Accounting Professionals and Little Business

Sage is an effective accounting system that can help organizations and accounting experts keep their cost-effective scenario on the right notice. Many accounting experts and little organization entrepreneurs alike are now becoming conscious of the big benefits that can be seen with a Sage hosting remedy. But just how can your little organization or your accounting clients benefits from an organized Sage application?

There are actually several key outstanding factors using hosting Sage, with the top benefits being the incredible price benefits that is commonly seen with an organized system. A remarkable variety of organizations claim that their overall IT price is by and big the largest operational price that they have. Sage hosting can help the regular organization and accounting professional see as much as a 50% decrease in their IT costs. In an uncertain realm of economic, it is necessary cut as many costs as is possible, from as many reasonable parts of the company.

The opportunity to availability key cost-effective details from anywhere is one benefits that can not be overlooked. Accounting experts no a more time period need to get excessive times driving to their customer's offices. While some aspects of the job should be handled face-to-face, there are an overwhelming wide range of features that can be treated remotely. Website hosting support service support Sage allows accounting experts to match the needs of their client, wherever they tend to be seen. This can also help accounting organizations to expand their reach and repair clientele who may be seen further afield. All you need is a genuine online connection and a laptop computer.

A organized Sage remedy will also typically come with an enhance in system reliability. Failures are bound to happen, not a issue whose web web servers are hosting it. The key distinction between your web web servers crashing and your hosting organization's web web servers crashing is that when your web web servers are down you normally have little to no choice your organization's cost-effective details for given needed to get your machines returning launched and identified. However when your hosting organization's web web servers encounter outages, their back-up methods situated in another details middle will typically kick into gear and allow you the continued availability that will help you to keep your organization functional.

The IT experts your info is not just able to keep factors definitely operational, despite web server outages, but they will be able to help you with any issues or circumstances you have with your availability or with it itself. Having on-call IT experts who can simply cope with your organized Sage issues can only prove to be hugely useful for your organization.

Managed web page hosts also have the resources needed to make sure all of your info is encrypted using the state-of-the-art technological advancement resources. Realizing that your info is as protected as can be will offer incredible satisfaction.

As a choice maker for your organization, you should take a risk to consider just how benefits your organization can see with incorporating an organized Sage remedy.

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Sage Support Number Get finishes power over your organization and gets the results with minimal of input. Automatic synchronization of the details between retail shop and the actual difference lets your organization offer more and can make faster reaction to your prospective clients.

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Quicken 2011 - New Balance Sheet by Class Report - Part 2

Quicken 2011 offers a new advanced Balance Sheet by Class Report that differs from other Quicken reports because it gives users the option of selecting "Classes" (fund, location, profit center, or other category) as their column grouping. This will enable Quicken users to perform divisional accounting with Quicken, which was previously impossible or required significant duplication of effort.

While this report has been one that has been requested by many Quicken users and the accounting professionals who support them, it is not without limitations and drawbacks, making this a report that will be able to be used by some companies and in some instances but not all.

In our previous article, Quicken 2011 - New Balance Sheet by Class Report - Part 1, we touched briefly on the fact that transactions will have to be entered in a very specific manner and there are many data entry transactions that are not supported by the Balance Sheet by Class Report.

The first limitation that we will discuss is Journal entries with "unbalanced" classes. This limitation will affect CPA's and other accounting professionals; and will require that they change the manner in which they create journal entries in client files - if they or their client chooses to use the Balance Sheet by Class Report.

An "unbalanced" journal entry occurs when you as the CPA or other accounting professional creates a journal entry that changes ONLY one side of the balance sheet for a specific class. This creates an "unbalanced" balance sheet for the class.

For example, your company purchased some computers, and you want to create a journal entry moving $500.00 worth of the computers from Class 2 to Class 1. You would normally create a journal entry as follows:

Account

Debit

Credit

Class

Computer & Office Equipment

500.00

Class 1

Computer & Office Equipment

500.00

x

While the overall entry balances - meaning debits equals credits - from the "class" perspective the entry is NOT in balance because it increases assets in Class 1 while decreasing assets in Class 2. When using classes in Journal entries Debits MUST equal credits for EACH class.

Procedure to "balance" the journal entry

You will need to make a journal entry where debits equal credits for each class. This procedure will require accountants to perform additional data entry and change their journal entry procedures.

To do this, in your chart of accounts create an Other Expense type account called Other Expenses Clearing Account. Once you have created the account you will then use it to balance the classes in the journal entry, like this:

Account

Debit

Credit

Class

Computer & Office Equipment

500.00

Class 1

Other Expenses Clearing Account

500.00

Class 1

Computer & Office Equipment

500.00

Class 2

Other Expenses Clearing Account

500.00

Class 2

Just remember, that the balance in the Other Expenses Clearing Account should ALWAYS be zero - debits and credits (or money in & money out amounts) are equal.

Our next article will discuss how to handle paychecks that are allocated to multiple classes.

NOTE: Most of the information contained in this article has been based on information found in the Quicken In-program help. Intuit has done a very good job documenting the required procedures to successfully implement the Balance Sheet by Class Report.

Nancy Smyth is a Certified Quicken ProAdvisor and Intuit Gold Developer specializing in offering Quicken users an easy and efficient means of complying with Federal and State Prevailing Wage Laws and generate certified payroll reports from Quicken data. For additional information on Certified Payroll Solution - which integrates with Quicken, 

Book- maintaining errors, one of the standards for many contemporary start- ups to near down, becomes redundant when using this method after Quantity up coaching, as does selecting wrong techniques of accounting, human error in calculation .so Choose the Quicken support number.

Click here: http://quickentech.supportphone-number.com/

How to Automate Recurring Invoices in QuickBooks

There are many businesses that send invoices to their customers on a recurring basis-weekly, monthly, quarterly and/or annually. Very few, however, know how to automate recurring invoices in QuickBooks, which can save an enormous amount of time. With a little bit of upfront work and ongoing maintenance, you can send out recurring invoices with just a few clicks.

1. Create a Memorized Transaction Group

a. Go to Lists > Memorized Transaction List

b. Click on the Memorized Transaction button, and select New Group

c. Name the group, select Automatically Enter, How Often and Next Date. For instance, if you are setting up monthly invoices, name it Monthly Invoices, select Monthly, and the date the next set of monthly invoices should go out. If you are setting up annual invoices for the month of June, name it June Invoices, select Annually, and the date the next June invoices should go out

2. Memorize your recurring invoices

a. Open each invoice you want to automatically process on a recurring basis, make sure To be printed and/or To be e-mailed is checked

b. Go to Edit > Memorize Invoice, select With Transactions in Group, and select the group you created above

c. Make sure to close the invoice without recording it

3. Edit the memorized invoices for any changes that occur

a. Go to Lists > Memorized Transaction List

b. Double-click on the invoice you want to modify

c. Make your changes

d. Go to Edit > Memorize Invoice

e. Choose Replace in the popup box

f. Close the invoice without recording it

4. On or after the date the invoices are automatically entered, print out the invoices

a. Go to File > Print Forms > Invoices, click Select All and then OK

b. Go to File >Send Forms, click Select All and then Send Forms

Even better, if you use QuickBooks Merchant Services & Billing Solutions, you can completely automate your invoicing from generation to payment by selecting To be e-mailed or To be mailed through QuickBooks, and Allow online payment before memorizing the invoice.

Ruth Perryman, MBA, CMA, CFE, CFM

is a Certified Advanced QuickBooks ProAdvisor and an Intuit Solutions Provider.

She specializes in customizing QuickBooks Enterprise and POS. She can be reached at +1888 307 3506  x101 or ruth. 

Looking for more QuickBooks Tips & Tricks? Visit our blog or subscribe to our e-zine at 

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